Banquet Room or Banquet Hall? Discover the
Benefits of the Banquet Room.
It can be confusing if you’ve never booked
banquet space. Should you rent a banquet room or banquet hall? Most
people would assume that the number of people determines that
decision, but that is only one consideration of the overall picture.
Banquet rooms typically have a more specified function than banquet
halls. Not only are they less expensive, but they offer a completely
Banquet rooms have some specific features that make them more
conducive to specific types of events. They also lack certain
qualities available with a banquet hall.
Size – Banquet rooms tend to be smaller in size
than halls. Designed to hold smaller groups, they tend to be more
Location – While halls are often centrally
located for easy access, banquet rooms may be tucked away from the
hustle and bustle of other functions or services of the property.
Layout – There are several common layouts for
banquet rooms including classroom-style, with tables and chairs
facing in one direction, lecture-style with chairs lined up in rows
without tables, horseshoe-shape with tables and chairs set up to
form a U and conference-meeting style with one large table
surrounded by chairs.
Presentation Materials – Many banquet rooms will
have white boards and/or screens for presentation purposes.
Food service – Due to the smaller size, banquet
rooms have much less room for amenities such as a buffet or food
service. Pre-boxed lunches or served plated dinners work well. There
is usually room for snack and drink services.
Certain events can be better served by a banquet room. Smaller space,
more intimate surroundings and a quieter location make banquet rooms
perfect for presentations, lectures, workshops and meetings. Most rooms
accommodate no more than 50 people depending on the layout desired. It
is possible with some properties to connect two banquet rooms to make a
larger space, if needed. In addition to business and educational uses,
banquet rooms can also be ideal for personal events. Small showers or
parties, scrap booking groups and book clubs fit nicely into banquet
rooms. New churches even use banquet rooms for their initial services.
Banquet rooms cost less in rental fees, but don’t usually require a
microphone or sound system due to the smaller size. While some banquet
halls charge for tables and chairs, both are usually supplied without
additional expense in a banquet room. Many hotels will set up small
snack and service stations and only charge for the actual consumed
Hotels, the most common source for banquet rooms, typically charge the
most. While not as readily available, private clubs, restaurants and
churches offer banquet rooms (sometimes at a more reasonable rate). If
you require a room for regular meetings such as with a book club or
start-up church, most properties will give you a discounted rate for
If you’re seeking a smaller, more personal situation, a banquet room may
be your solution. Less expensive and cumbersome than a hall, the room
offers ideal conditions for face-to-face meetings and functions. Number
of guests, desired layout, food needs and location should all be part of
your determination when deciding between a banquet room and banquet
Choosing A Banquet Room or Banquet Hall
Banquet Hall Budgeting